Proposal Submission Procedures
ORA is committed to the success of Mines faculty in developing and submitting proposals; Proposal Analysts work in tandem with faculty to submit accurate proposals that align with school and federal guidelines, policies, and regulations. Proposal submission procedures are outlined below.
Types of Proposals and When to Notify ORA
Submission Examples: basic NSF, industry, foundations
Required documents, at a minimum:
Ancillary documents may include:
|Minimum One Week
5 Business Days
Non-Standard/More Complex Proposals
Requires minimum components of a Standard proposal outlined above and may involve:
|Minimum Two Weeks
10 Business Days
For all other late notifications, the PI must receive Department Head approval before contacting ORA. If the Department Head is the PI or unavailable, late notice approval by the Dean will be required. If a PI reaches out to a Proposal Analyst first, they will be directed to their Department Head for approval. When contacting their Department Head, the PI will provide their draft proposal documents along with an explanation of why advanced notice was not provided.
1. The Department Head (or Dean) reviews the information to determine the technical readiness of the proposal along with the draft budget details.
2. If the proposal is not ready for submission, the Department Head (or Dean) will return it to the faculty member for submission in a future competition. If the Department Head (or Dean) determines that the proposal is close to complete and ready for submission, the proposal can be forwarded to ORA.
3. If ORA determines the late proposal can be submitted without jeopardizing the success of other submissions, ORA will work with the faculty to submit by the deadline. Otherwise, it will be returned to the faculty member for submission in a future competition and the Department Head (or Dean) will be notified.
Proposal Analysts are authorized and responsible to submit proposals for faculty. Faculty should not submit proposals without ORA approval.
Completed proposals will be submitted by sponsor deadline, or by 5 PM MST on the due date. A proposal with a deadline of later than 5 PM will be submitted by the Proposal Analyst by 5 PM on the day it is due.
Support for Large Proposals
The Research & Technology Transfer’s Proposal Manager helps prepare center grant proposals, multi-PI and interdisciplinary proposals, training grants, capacity-building grants, and other complex grants. Email at at least 4 weeks prior to submission
Can someone provide edits?
The Research & Technology Transfer’s Proposal Manager edits proposals for persuasive language, length, grammar, and compliance. Send your draft at least 1 week prior to submission.